Ai Assistant: User Agreement & Terms of Use

Who we are

Our website address is: https://x630.com. We offer HOA Document Services to HOA’s and Management Companies. This AI Assistant (the “Service”) is an automated information retrieval tool. It is designed to assist users in locating specific provisions within the Association’s governing documents and relevant Arizona Revised Statutes.

Not Legal Advice

  • Informational Only: Responses generated by the AI do not constitute legal advice, architectural approval, or a formal board decision.
  • Non-Binding: The AI cannot grant variances, waive fines, or alter the CC&Rs. Any official request must still follow the formal application process outlined in the Association’s rules.

Requirement for Verification

  • The “Source” Rule: Users are strictly advised to verify any information provided by the AI against the official PDF or physical copies of the Governing Documents.
  • Citations: The AI provides Article and Section citations for convenience. In the event of a discrepancy between the AI’s summary and the text of the recorded documents, the recorded documents shall prevail.

Limitation of Liability – By using this Service, the user acknowledges that:

  • The Association and its Management Company are not liable for any actions taken based solely on AI-generated information.
  • The AI may occasionally provide incomplete or contextually limited summaries.
  • Technical errors or “hallucinations” (incorrect data generation) are a known risk of AI technology.

Privacy & Data

  • Do Not Share PII: Users should not input “Personally Identifiable Information” (e.g., Social Security numbers, bank details, or private health information) into the chat.
  • Monitoring: To improve accuracy, chat transcripts may be reviewed by the Board or Management to identify common homeowner concerns.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.